payroll Services

Processing Employee Payroll

Accurate payroll processing is one of the most vital functions in any business. It directly impacts employee satisfaction, legal compliance, and your company’s financial reputation. Whether you're a small startup or an established business with multiple employees, ensuring timely and error-free payroll is essential. Our payroll processing services are designed to manage this responsibility efficiently—so your team gets paid correctly and your business remains compliant with all applicable regulations.

We begin by setting up each employee in your payroll system, capturing essential information such as compensation structure, benefits, statutory deductions, tax exemptions, and banking details for direct deposit. Whether you're working with hourly staff, salaried employees, or a mix of both, we configure your payroll settings to reflect accurate calculations based on attendance, overtime, commissions, bonuses, or any applicable adjustments.

Each pay cycle, our team handles the full process of calculating gross pay, deductions, and net salaries. This includes earnings calculations for regular hours, holiday pay, sick leave, and statutory entitlements. All mandatory deductions—such as federal and provincial income tax, Canada Pension Plan (CPP/QPP), and Employment Insurance (EI)—are factored in with precision, ensuring compliance with the latest rates published by the CRA and Revenu Québec.

Once payroll is calculated, we prepare detailed pay statements and reports for both employer and employee. Paystubs include a full breakdown of earnings, deductions, and year-to-date figures, giving your team full transparency into how their salary is processed. Employees are paid on time through direct deposit, and records are safely stored for audit and compliance purposes.

Additionally, we handle off-cycle payroll runs for adjustments, reimbursements, or special bonuses as required. If an employee is terminated or leaves the company, we manage final payouts and ensure that all vacation pay and deductions are correctly calculated and issued.

Our payroll process is supported by leading platforms such as QuickBooks Payroll, Wagepoint, and Payworks, or can be customized to work with your current system. We also provide real-time reporting, payroll summaries, and year-end reconciliation to support your accounting and tax preparation needs.

With our professional payroll processing service, you eliminate manual errors, reduce compliance risks, and ensure your employees are paid correctly—on time, every time. Let us simplify your payroll operations while you focus on growing your business.

Managing Payroll Deductions (Taxes, CPP/QPP, EI, etc.)

Managing payroll deductions is a crucial part of running a compliant and trustworthy payroll system. Every pay period, employers are responsible for accurately calculating and withholding various statutory and non-statutory deductions from employee wages. These include income taxes, Canada Pension Plan (CPP) or Québec Pension Plan (QPP) contributions, Employment Insurance (EI) premiums, and other applicable benefits or deductions. Our payroll services ensure all these deductions are calculated and remitted correctly, helping you stay compliant with federal and provincial laws while maintaining transparency with your employees.

We begin by configuring your payroll system based on the latest deduction tables provided by the Canada Revenue Agency (CRA) and Revenu Québec. Each employee profile is set up with correct tax codes, province of employment, and applicable exemptions or allowances. Whether you're managing a team in a single province or across multiple jurisdictions, our service adapts to meet your business's geographic and legal needs.

Once employee earnings are calculated, we manage all mandatory deductions, including federal and provincial income tax, CPP or QPP contributions, and EI premiums. We also handle deductions related to company benefit programs such as group insurance, retirement savings plans (RRSP), union dues, wage garnishments, and other withholdings. Each deduction is carefully documented on employee paystubs and payroll reports to ensure full visibility and compliance.

In addition to calculating deductions, we prepare and schedule the remittance of with held amounts to the appropriate government agencies. This includes submitting source deductions to the CRA through your payroll program or through regular DAS filings in Québec. We help you stay on top of due dates to avoid penalties or interest from late payments.

Accuracy in payroll deductions is not just about compliance—it also builds employee trust. When employees see correct deductions on their paystubs and receive accurate tax slips at year-end, it reflects well on your business and reduces the risk of complaints or audits. If any legislative changes occur—such as tax rate adjustments or new deduction categories—we update your payroll system and apply the changes to the next applicable pay cycle.

With our dedicated payroll deduction management service, you eliminate the risk of calculation errors, missed remittances, and compliance issues. You’ll have peace of mind knowing your payroll deductions are handled professionally and in full accordance with CRA and Revenu Québec requirements.

Submitting Payroll Tax Remittances (e.g., DAS)

Submitting payroll tax remittances is a mandatory responsibility for every employer in Canada, and doing it correctly is critical to staying in good standing with the Canada Revenue Agency (CRA) and Revenu Québec. Each time you process payroll, you're required to remit the correct amounts for income tax withholdings, Canada Pension Plan (CPP)/Québec Pension Plan (QPP) contributions, and Employment Insurance (EI) premiums. In Québec, these are reported using the Déclaration des retenues à la source (DAS). Our payroll remittance service ensures that these obligations are fulfilled accurately and on time, helping you avoid costly penalties and maintain full compliance.

We begin by calculating the total payroll deductions each pay period, including both employee and employer portions. These calculations are based on current CRA and Revenu Québec tables, and we ensure that all statutory contributions—income tax, CPP/QPP, and EI—are included in the remittance summary. For Québec-based businesses, we prepare and submit your DAS filings, which report source deductions and employer contributions to provincial authorities.

Our team tracks all remittance due dates—monthly, quarterly, or accelerated schedules—based on your remitter type. This helps ensure your payments are submitted within the appropriate timeline, avoiding late fees, interest charges, or compliance notices. We also keep detailed records of each remittance, providing you with clear documentation that supports audits, reconciliations, and year-end tax reporting.

Beyond statutory deductions, we also manage remittances for non-standard payroll components such as group insurance premiums, retirement contributions, union dues, and wage garnishments. Whether your workforce is local or spread across multiple provinces, we adapt our payroll systems and submission processes to meet all jurisdictional requirements.

In Québec, DAS remittances are more complex due to additional contributions like the Québec Parental Insurance Plan (QPIP). Our payroll experts handle this seamlessly, ensuring all provincial and federal obligations are coordinated and submitted correctly. If you're switching from manual submissions to automated systems, we also help with setting up direct deposits and electronic filing systems for greater accuracy and efficiency.

With our dedicated payroll remittance service, you no longer have to worry about miscalculations or missed deadlines. We handle the numbers, the filing, and the compliance—so you can focus on running your business, knowing your payroll responsibilities are fully under control.

Preparing T4, RL-1, and Year-End Payroll Forms

Year-end payroll reporting is a crucial responsibility for every employer in Canada. It involves summarizing the total earnings and deductions for each employee and submitting that information accurately to federal and provincial tax authorities. Key documents like T4 slips, RL-1 forms (for Québec), and annual summaries provide a detailed record of income, taxes withheld, and contributions made throughout the year. Our payroll service ensures these forms are prepared, filed, and distributed correctly—so your business stays compliant and your employees receive the accurate documents they need for personal tax filing.

We begin by reviewing all payroll records from the year, ensuring every payment, deduction, and remittance has been accurately recorded and reconciled. This includes regular wages, bonuses, commissions, vacation payouts, taxable benefits, and statutory deductions such as CPP/QPP, EI, and income tax. With this data, we prepare and generate T4 slips for employees outside Québec and RL-1 forms for those working within Québec.

Each T4 and RL-1 includes the employee’s income, total deductions, and any employer-paid benefits or contributions. We ensure these forms meet CRA and Revenu Québec standards and include the proper box codes and income classifications. Once prepared, we electronically file them with the appropriate government agencies and provide secure digital or printed copies to your employees before the deadline—usually the last day of February each year.

In addition to employee slips, we also generate the T4 Summary and RL-1 Summary, which provide an overview of the total amounts reported for all employees combined. These summaries are essential for reconciling your year-end payroll totals and confirming that all remittances throughout the year were submitted correctly.

Mistakes or delays in filing these forms can result in CRA or Revenu Québec penalties, employee confusion, and reputational damage. That’s why our team pays close attention to every detail and cross-checks all year-end data before submission. If errors are found in previous filings, we also assist with amending T4 or RL-1 slips and resubmitting corrections to tax authorities.

With our year-end payroll form preparation, you gain peace of mind knowing your reporting is complete, accurate, and submitted on time. We simplify the process, reduce your workload, and ensure compliance—so you and your team can start the new year on the right financial foot.

Ensuring Payroll Compliance with CRA and Revenu Québec

Staying compliant with payroll regulations is essential for avoiding penalties, maintaining employee trust, and ensuring your business operates within the legal framework set by both federal and provincial tax authorities. In Canada, the Canada Revenue Agency (CRA) and Revenu Québec set detailed rules for how employers must handle payroll deductions, remittances, reporting, and recordkeeping. Our payroll compliance services are designed to ensure that your business meets every obligation—accurately, consistently, and on time.

Compliance starts with understanding the payroll legislation that applies to your specific business structure and workforce. We assess your payroll setup to verify that all required deductions are being calculated correctly. This includes federal and provincial income tax, Employment Insurance (EI), Canada Pension Plan (CPP) or Québec Pension Plan (QPP) contributions, and any additional requirements such as the Québec Parental Insurance Plan (QPIP). We ensure these deductions are applied properly and updated in real time as rates or thresholds change.

Our team also manages all payroll remittance schedules, submitting source deductions through CRA’s My Business Account and Québec’s ClicSÉQUR portals. Whether your remittances are monthly, quarterly, or accelerated, we keep track of due dates and confirm that all amounts are paid and reported on time. Missed or inaccurate filings can lead to audits, penalties, and interest charges—but with our support, those risks are minimized.

Beyond deductions and remittances, we ensure your payroll system remains fully compliant throughout the year. This includes accurate employee classification (salaried vs. hourly, employee vs. contractor), proper handling of taxable benefits, statutory holiday pay, and vacation accruals. We also ensure that year-end forms—such as T4s and RL-1s—are filed in compliance with both CRA and Revenu Québec deadlines and reporting standards.

If your business is selected for a payroll audit, we provide full support, including documentation review, auditor correspondence, and issue resolution. We also offer advisory services to help you strengthen internal payroll controls and documentation practices for long-term compliance.

With professional oversight, your payroll will not only run smoothly—it will meet every legal requirement with confidence. We stay up to date on evolving payroll laws, so you don’t have to. Let us manage the compliance, while you focus on running your business with peace of mind.